IEEE Collabratec

Post Your Paper

IEEE has provided definitions for each stage of your conference paper life cycle. Also outlined are the IEEE paper sharing and posting policies for each stage.

Definitions

  • E-print: Digital text of a research paper.
  • Preprint: Form of e-print where an author posts a draft paper on the author’s or another website. The preprint is the paper in the form prior to submission to IEEE.
  • Author-submitted paper: Version of the paper originally submitted by the author to an IEEE publication.
  • Accepted paper: Version of the paper which has been revised by the author to incorporate review suggestions, and which has been accepted by IEEE for publication.
  • Final published paper: Version of the paper that has been reviewed and accepted, with copyediting, proofreading, and formatting added by IEEE.

Preprint

Authors may post their preprints in the following locations:

  • Author’s personal website
  • Author’s employer’s website
  • arXiv.org
  • TechRxiv.org
  • Funder’s repository*

This does not count as a prior publication. If copyright to the paper was transferred to IEEE through the completion of an IEEE Copyright Form before the preprint is posted, IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Upon publication of the paper, the paper’s Digital Object Identifier (DOI) should be added.

Author-submitted paper

Authors may share or post their author-submitted paper in the following ways:

  • On the author’s personal website or their employer’s website
  • On institutional repositories, if required
  • In the author’s own classroom use
  • On Scholarly Collaboration Networks (SCNs) that are signatories to the International Association of Scientific, Technical, and Medical Publishers’ Sharing Principles

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Upon publication of the paper by IEEE, the author must replace the posted author-submitted paper with either (1) the full citation to the IEEE work with the DOI, or (2) the accepted version of the paper with the DOI.  No other changes may be made to the accepted paper.

Accepted paper

Authors may share or post their accepted paper in the following locations:

  • Author’s personal website
  • Author’s employer’s website
  • arXiv.org
  • TechRxiv.org
  • Funder’s repository*

The posted paper must be removed from any other third-party servers.

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

*IEEE policy provides that authors are free to follow public access mandates to post accepted papers in funding agency repositories. When posting in a funding agency repository, the IEEE embargo period is 24 months. However, IEEE recognizes that posting requirements and embargo periods vary by funder. IEEE authors may comply with requirements to deposit their accepted papers in funding agency repositories where the embargo is less than 24 months.

Final published paper

The author may not post the final published paper online, but may:

  • Share copies of the final published paper for individual personal use.
  • Use the final published paper in their own classroom with permission from IEEE.
  • Use it in their own thesis or dissertation, provided that certain requirements are met.

IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted.  Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Any third-party reuse requires permission from IEEE.

More information

 IEEE Collabratec